Resigning from a job can be a nerve-wracking experience, even if you’re moving on to an exciting new opportunity. While it’s natural to feel uneasy about handing in your notice, approaching the process with professionalism and respect can go a long way in maintaining positive working relationships.
Leaving on good terms is important for your future career. You never know when you might need a reference, a recommendation, or even cross paths with former colleagues again. That’s why writing a well-thought-out resignation letter matters more than you might think.
Here’s how to resign the right way – starting with your letter.
How to write a resignation letter
A resignation letter is your formal notice to your employer that you are leaving your role. It should be clear, polite, and concise. This letter is also a record for HR and will often be kept on file, so avoid emotional language or unnecessary detail. Instead, aim to keep it professional and appreciative, even if your experience in the role hasn’t been entirely positive.
Resignation letter template
Use the template below as a guide for writing your own resignation letter:
[Date]
Dear [Manager’s Name],
Please accept this letter as formal notice that I will be resigning from my position as [Job Title] at [Company Name]. In accordance with my notice period of [Notice Period], my final working day will be [Day, Month, Year].
I would like to sincerely thank you for your support and the opportunities I have had during my time at [Company Name]. I have valued the experience and skills I have gained, and I appreciate the guidance you and the team have provided.
During my notice period, I am committed to ensuring a smooth and effective handover. Please let me know how I can support this transition.
I wish you and the team continued success in the future.
Sincerely,
[Your Full Name]
Resignation letter FAQs
When should you submit your resignation letter?
Ideally, you should first speak with your manager in person or via a video call to inform them of your decision. Once that conversation has taken place, you should follow up immediately with your written resignation – the same day, if possible.
Should you explain why you’re leaving?
You are not obligated to include your reason for resigning. If you do wish to share it, choose a neutral and non-confrontational explanation such as relocating or accepting a new opportunity that aligns with your long-term goals.
What should a resignation letter include?
- The date
- Your manager’s name
- Your current role
- Your intended last working day
- A note of thanks
- Your full name
Can you take holiday during your notice period?
In most cases, yes. However, this is subject to your employer’s approval. They may also request you take any unused holiday during your notice period rather than being paid for it.
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